Build a relocation programme that works backwards from lease-end and new-site possession dates.
Project Management
Office Relocation and Workplace Move Project Planning
Plan an office relocation from site selection to settling-in day: coordinate fit-out, IT cutover, furniture and logistics, and keep the business running through the move.
🗓️Duration5 training days
📚Content4 modules · 8 sessions
🎓On completionAccredited attendance certificate
About the programme
Course Overview
An office move is a fixed-date project with almost no tolerance for slippage, because a lease end date or a new landlord's possession date does not move to suit a delayed IT cutover. This course works through the full relocation timeline from site and space planning to the first Monday morning in the new building. Participants learn to build a move plan that works backwards from possession and lease-end dates, coordinate fit-out and furniture procurement against a fixed programme, and plan the IT and telecom cutover so systems are live before staff arrive. Sessions cover stack planning and space allocation, managing dilapidations and make-good obligations on the outgoing space, and the move-day logistics of sequencing teams, labelling and vendor coordination for movers and cabling contractors. The course also addresses the people side of relocation: communicating change to staff who are anxious about commute and desk allocation, planning a decant if a phased move is needed, and a settling-in period that resolves snagging issues without disrupting business operations. Participants finish able to build a relocation plan with a realistic critical path, coordinate the many vendors a move depends on, and run the move weekend itself so the business opens on time in the new space.
Expected Learning Outcomes
Coordinate fit-out, furniture procurement and IT cutover against a single relocation critical path.
Plan stack allocation and space layout that reflects team adjacencies and future headcount.
Manage dilapidations and make-good obligations on the outgoing premises within the exit timeline.
Sequence IT and telecom cutover so systems are live and tested before staff occupy the new space.
Plan move-day logistics, including labelling, transport and vendor sequencing, to a fixed runsheet.
Communicate relocation changes to staff and resolve settling-in issues without disrupting operations.
Who Should Attend
Facilities and workplace managers leading an office relocation
PMO and project managers assigned a move project alongside their usual portfolio
IT managers responsible for telecom and infrastructure cutover during a move
Real estate and lease managers coordinating exit and entry dates with landlords
HR and internal communications leads managing staff change through a move
Office managers coordinating furniture, signage and day-of-move logistics
Course Modules
Select any module to see its sessions and points.
01Relocation Strategy and Site Planning
2 sessions · 8 points
Session 1Setting the Relocation Programme
- Build a relocation timeline working backwards from lease-end and new-site possession dates.
- Identify the critical path linking design, fit-out, procurement, IT cutover and the move date.
- Set a relocation budget covering fit-out, furniture, moving costs and dilapidations provisions.
- Establish a move governance structure with a single decision-maker for date and scope changes.
Session 2Space Planning and Stack Allocation
- Translate headcount and team adjacency requirements into a stack plan for the new floor layout.
- Plan meeting room, storage and amenity space against realistic utilisation, not aspirational targets.
- Sequence a phased decant plan when teams cannot move in a single weekend.
- Validate the space plan with department heads before it is locked into the fit-out design.
02Fit-Out Coordination and Vendor Management
2 sessions · 8 points
Session 1Managing Fit-Out and Furniture Procurement
- Coordinate fit-out contractor milestones against the fixed move date, with float clearly identified.
- Sequence furniture procurement and delivery to arrive after fit-out completion, not before.
- Track long-lead items, such as bespoke joinery or specialist furniture, from order to delivery.
- Resolve fit-out defects and snagging before furniture delivery to avoid double-handling.
Session 2Managing the Outgoing Premises
- Review the lease for dilapidations and make-good obligations before planning the exit works.
- Sequence make-good works so they do not overlap with the final weeks of occupied working space.
- Coordinate with the landlord or incoming tenant on handover condition and timing.
- Plan disposal, donation or storage of furniture and equipment not moving to the new site.
03IT, Logistics and Move-Day Planning
2 sessions · 8 points
Session 1IT and Telecom Cutover Planning
- Plan network, telephony and audiovisual installation and testing ahead of the move date.
- Sequence data cabling and equipment moves so IT infrastructure is live before staff arrive.
- Build a rollback plan for critical systems in case new-site connectivity is not ready in time.
- Test print, badge access and meeting room technology before declaring the new site operational.
Session 2Move-Day Logistics
- Build a move-day runsheet sequencing teams, labelling, transport and unpacking by zone.
- Coordinate moving contractors, cabling teams and security access across both sites on move day.
- Assign move marshals at both sites to resolve on-the-spot issues without escalating every decision.
- Plan contingency for delayed transport or access issues without cancelling the whole move weekend.
04Change Communication, Move Execution and Settling-In
2 sessions · 8 points
Session 1Communicating Change to Staff
- Build a staff communication plan covering commute, desk allocation, parking and moving-day logistics.
- Address concerns about desk sharing or layout changes before they surface as resistance on move day.
- Brief managers to answer team-level questions the central communication plan cannot cover.
- Set expectations for what will and will not be resolved on day one in the new space.
Session 2Settling-In and Close-Out
- Log and prioritise snagging issues reported in the first weeks of occupation.
- Track outstanding fit-out or IT defects to closure against the contractor's defects liability period.
- Return keys, cards and dilapidations documentation to close out the outgoing lease cleanly.
- Run a post-move review capturing lessons for the next relocation or future space planning.
What the participant receives
4 course modules
A structured syllabus
8 training sessions
across 5 days
32 detailed points
Applied, detailed content
Accredited attendance certificate
On completing the programme
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