Translate a clinical service plan into a prioritised medical equipment specification.
Healthcare & Pharmaceutical Management
Medical Equipment Procurement and Total Cost of Ownership Analysis
Prepares clinical engineering and procurement teams to specify, evaluate and buy medical equipment using total cost of ownership analysis across its full working life.
🗓️Duration5 training days
📚Content4 modules · 8 sessions
🎓On completionAccredited attendance certificate
About the programme
Course Overview
Medical equipment decisions are too often based on purchase price alone, leaving clinical and finance teams exposed to years of unplanned consumables, service and downtime cost that the original business case never anticipated. This course works through the full equipment lifecycle: turning clinical service plans into a specification, building a total cost of ownership model that captures consumables, service contracts, energy and disposal cost, and comparing capital purchase against leasing and managed equipment service routes. It covers running a structured tender with weighted evaluation criteria, negotiating service level agreements and warranty terms, and commissioning equipment safely into clinical use. The final modules address planned maintenance, biomedical asset management and a replacement scoring approach that weighs age, risk and utilisation. Teaching uses total cost of ownership templates, evaluation scorecards and maintenance planning tools drawn from hospital and diagnostic imaging settings. Participants leave able to build a defensible business case for any equipment purchase and to manage it through to replacement.
Expected Learning Outcomes
Build a total cost of ownership model covering consumables, service and disposal cost.
Compare capital purchase, leasing and managed equipment service on a total-cost basis.
Design a weighted evaluation matrix that scores equipment on performance, safety and cost.
Negotiate service level agreements covering response time, uptime and parts availability.
Plan commissioning, calibration and staff training before equipment enters clinical use.
Apply a replacement scoring model that weighs age, risk, utilisation and maintenance cost.
Who Should Attend
Clinical engineering and biomedical equipment managers planning capital purchases.
Procurement specialists responsible for medical device tenders and contracts.
Radiology and theatre managers specifying high-value diagnostic or surgical equipment.
Finance business partners building capital business cases for clinical equipment.
Facilities and estates teams coordinating equipment installation and utilities.
Healthcare technology managers responsible for equipment lifecycle and replacement planning.
Course Modules
Select any module to see its sessions and points.
01Needs Assessment and Clinical Specification
2 sessions · 8 points
Session 1Identifying Equipment Needs and Requirements
- Translate clinical service plans into a prioritised medical equipment needs assessment.
- Write clinical specifications that state performance, safety and interoperability requirements.
- Engage a multidisciplinary evaluation panel spanning clinical, technical and finance roles.
- Scan the supplier market for technologies that meet the defined clinical specification.
Session 2Building the Total Cost of Ownership Model
- Itemise total cost of ownership components, including consumables, service and downtime cost.
- Forecast energy consumption, spare parts and disposal cost across the expected asset life.
- Compare capital purchase, operating lease and managed equipment service on a total-cost basis.
- Test the total cost of ownership model's sensitivity to utilisation and service-cost assumptions.
02Running the Procurement and Evaluation Process
2 sessions · 8 points
Session 1Structuring the Tender and Evaluation Criteria
- Design a weighted scoring matrix covering clinical performance, safety, cost and support.
- Set evaluation criteria that reference recognised electrical safety and regulatory clearance requirements.
- Organise supplier demonstrations and clinical evaluation periods under controlled conditions.
- Document the evaluation panel's scoring rationale to support an auditable award decision.
Session 2Negotiating Contracts and Service Agreements
- Negotiate price, warranty, training and spare-parts terms alongside the base equipment cost.
- Set service level agreement terms covering response time, uptime and parts availability.
- Agree data protection, interoperability and cybersecurity requirements for connected devices.
- Structure framework or group purchasing arrangements to improve terms across multiple sites.
03Commissioning, Maintenance and Asset Management
2 sessions · 8 points
Session 1Commissioning and Integrating New Equipment
- Plan installation, acceptance testing and calibration before equipment enters clinical use.
- Integrate new devices with the electronic health record using standard clinical data interfaces.
- Deliver clinical and technical training and record staff competency sign-off.
- Update the medical equipment asset register with commissioning and warranty data.
Session 2Planned Maintenance and Lifecycle Management
- Schedule planned preventive maintenance through a computerised maintenance management system.
- Decide between in-house biomedical engineering and third-party or manufacturer service support.
- Monitor equipment downtime and service cost against the total cost of ownership model.
- Apply a replacement scoring model that weighs age, risk, utilisation and maintenance cost.
04Governance, Risk and Replacement Planning
2 sessions · 8 points
Session 1Equipment Risk and Regulatory Compliance
- Maintain compliance evidence for applicable medical device regulations and periodic safety testing.
- Manage device recalls, field safety notices and adverse event reporting obligations.
- Assess cybersecurity vulnerabilities across networked medical devices and plan remediation.
- Review incident reports involving equipment to identify recurring technical or training causes.
Session 2Capital Replacement Planning and Portfolio Review
- Build a rolling equipment replacement plan prioritised by clinical risk and total cost of ownership.
- Present capital replacement business cases that link equipment condition to clinical outcomes.
- Review the equipment portfolio annually against utilisation, obsolescence and support risk.
- Report equipment performance and total cost of ownership trends to capital planning governance.
What the participant receives
4 course modules
A structured syllabus
8 training sessions
across 5 days
32 detailed points
Applied, detailed content
Accredited attendance certificate
On completing the programme
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